Meeting Planning

Hotel Information
Hotel Fact Sheet (PDF)
Floor Plans (PDF)
Capacity Charts (PDF)
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For additional information, please contact the Sales Department directly at 408-510-6410 or email clara-meetings@hyatt.com.
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Plan Your Meeting

Overview


Our meeting rooms offer a variety of spaces to suit your needs. Choose from exhibit halls to boardrooms and every venue in between. No matter what venue at Hyatt Regency Santa Clara you choose, rest assured that your guests will enjoy the experience possible during their stay in Silicon Valley.  

To ensure your event meets your standards, all of our meeting spaces and banquet facilities offer individual controls for heat / air conditioning, sound, music, telephones, multiple electrical / microphone outlets, audiovisual equipment, and 100V single-phase and 220V single-phase electricity.
Lobby Level
Grand Ballroom
Select this magnificent 22,568 square foot ballroom to host an impressive event. Conveniently located on the Lobby Level, with easy access to our restaurants and lounge, this extensive meeting space can accommodate business meetings of just about any size. Utilize the entire room to present a new idea to colleagues in a theater-style set up for 2,500, or throw a grand finale banquet with seating for over 1,300 to close a convention. This space configures into as many as eight separate salons, allowing you to customize the ballroom as needed. For example, choose to use three rooms together to host your meeting, with breakout sessions or buffet set-ups in the remaining rooms.

Bordering the Grand Ballroom is ample foyer space, which serves perfectly as your pre-function area. Whether you require conference registration tables, an early morning continental breakfast or pre-dinner cocktails, this elegant space can be set up to facilitate a wide variety of functions.

Magnolia
This spacious and flexible meeting room is ideal for medium-sized events. At 3,500 square feet, you can host an interactive training session, complete with high-tech presentations, in a classroom set up for 190. Introduce a new product or technique to a gathering of colleagues in a U-shape setting for 60 or a theater set up for 300. 

Napa / Mendocino / Sonoma
This grouping of rooms is designed for meetings as small as 15 people or as large as 175. Located near the Grand Ballroom, each space works also well as breakout rooms from the larger event. Set up team rooms in U-Shape set-ups for 25 members during brainstorming sessions, or create overflow rooms for lunch breaks and coffee service.

Terra Courtyard
This beautiful outdoor venue makes the perfect settings for casual events. Host a charity fundraiser with themed decor and catering for 450, or create a memorable reception for 800.
Second Level
Santa Clara Ballroom
For a grand event, select the elegant Santa Clara Ballroom.  Open a company-wide meeting with a "state-of-the-company" presentation in a theater set-up for 600, or plan a working session in a classroom set up for 300.  At almost 6,000 square feet, you can choose to separate this room into as many as five separate yet spacious salons to fit your meeting needs.

Cypress
Hold instructional classes in this mid-sized meeting room, with flexibility to range from classroom settings for 110 to U-shape for 40. Create an intimate dinner party for 130 or an elegant cocktail party for 200.

Camino Real / Alameda / Bayshore
Each of this group of meeting rooms can be arranged to suit your requirements for smaller gatherings. The largest of the three, Bayshore, can be used as one large area or divided into two, with capacity ranging from 100 guests theater-style to a boardroom setting for 30. Camino Real and Alameda can each host set-ups for as many as 75 attendees, depending upon the set up you choose.

Saratoga
This modern boardroom is ideal for your most important small business meetings. Present a new client with your ideas for their business, or bring your senior executive team in for an offsite meeting in this impressive space.

Tasman / Central
These two similar rooms can serve any number of purposes, from your working "office" during a large conference to a coffee break room for events taking place in the Santa Clara Ballroom. Capacity ranges from 30 in a banquet-seating format to 25 in a boardroom set up.
Mezzanine
This spacious venue flowing between all the rooms on the second level provides ideal space to host events in conjunction with your meetings. Set up buffet stations and tables for a casual luncheon or breakfast for your attendees. Create an exciting display to showcase a preview of what's to come in during your conference, or create Internet cafes throughout the Mezzanine area.

To view a complete listing of all of our meeting and event spaces, please view our floor plan PDFs.

If you would like to inquire about planning your next event, please submit a RFP today. A member of our staff will respond to your query promptly.